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Notes about getting ready for the London IETF meeting



stealing from the transport area directors' note to transport chairs ....

-------------------------------

Notes about getting ready for the London IETF meeting

Ok- it's getting closer to the London IETF meeting a few reminders &
suggestions

It would be a good idea for the chairs of each working group to send a
short status message to the working group mailing list.  The status message
should list all documents that the chairs think are under development by
the working group and what their statuses are.  This is to be sure that
everyone is in sync.

        e.g.
        draft-ietf-wgname-pigeon-feeding-23.txt
                to be a proposed standard
                getting closer, 4 or 5 more iterations should do it

        draft-ietf-wgname-pigeon-cleaning.14.txt
                to be an experimental RFC
                sent to the IESG October 13th, 1942

an excerpt from RFC 2026:

   For IETF and Working Group meetings announcements shall be made by
   electronic mail to the IETF Announce mailing list and shall be made
   sufficiently far in advance of the activity to permit all interested
   parties to effectively participate.  The announcement shall contain
   (or provide pointers to) all of the information that is necessary to
   support the participation of any interested individual.  In the case
   of a meeting, for example, the announcement shall include an agenda
   that specifies the standards- related issues that will be discussed.

So you should all publish agendas for the London session(s) (assuming the
working group is meeting in London) with a list of topics and, for each
topic, the documents that the attendees should have read before the
meeting.  The agendas should be sent to the WG list and to
iesg-secretary@ietf.org for sending to the IETF Announce list at least 10
days in advance of the session.

e.g.

  1.    introduction                            10 min  chairs

  2.    pigeon care open issues                 30 min  B.F. Skinner
        draft-ietf-wgname-pigeon-feeding-23.txt
        draft-ietf-wgname-pigeon-droppings-01.txt

  3.    cleanup                                 20min   all

reminder:

It is not a good idea to take scarce IETF session time to "present"
Internet Drafts.  Instead a message should be sent to the WG list asking
people to read the ID(s) and discuss them on the list.  Session time should
be given to open issues about an ID that discussion in the face-to-face
session would help bring to a close.  i.e. please do not give people time
slots just to talk about how wonderful their new ID is - if they can not
raise interest on the list then maybe its not so wonderful.  Sometimes it
is worth taking some session time to talk about an issue that has not been
published as an ID to gage the WG's interest in the area. 

randy and bert (in absentia)