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Re: comments on WG rechartering procedures

Some comments-on-comments - other changes got inserted.

--On 5. september 2003 12:20 -0400 Thomas Narten <narten@us.ibm.com> wrote:

Here are my comments on the rechartering procedures:

    * The AD submits the revised charter to the Secretariat (i.e., to
      iesg-secretary@ietf.org), and requests that the WG be placed on
      the agenda for the next Telechat.


Note: here, new charters that are underging formal internal review do
not automatically go on the agenda. I am OK with this, but we should
all be aware, and understand this is the default.

I think this is a misunderstanding; this paragraph was intended to say that the AD sends a single message "WG to agenda ... and here is the charter".
Suggestions for improved wording?

+ Creates a mailing list for the WG if requested to 
                  do so by the WG Chairs, and approved by the AD
                  (INTERNAL PROCEDURES)

Note: in most cases, the mailing list is created prior to final
approval of the WG. I mention this only to be sure there isn't an
implication that WG mailing lists hosted at ietf.org can only be set
up after the WG is formally approved...

Actually, I think the above an be struck, because the procedures for
creating mailing lists would cover the issue of when to create mailing
lists.

We're still discussing when mailing lists @ietf.org can be created. I've asked Barbara to give me some background information so that we can decide what policy we want. More issues here....
                + Sends a formal "WG Action" announcement to the IETF
                Announcement List (i.e., to ietf-announce@ietf.org) with
                copies to the proposed Chairs of the new WG. The
                standard message is as follows:

                  To: IETF-Announce
                  Subject: WG Action: [insert name of WG] ([insert
                  acronym]) From: The IESG [iesg-secretary@ietf.org]
                  Date: [automatically inserted]
                  Cc: [insert e-mail address(es) of the WG Chair(s)]


Maybe this goes into a process change, but can we please cc the
newly-created WG's mailing list here (and in all the WG messages that
get sent to ietf-announce) too?

I think we want to think about that - shouldn't we CC the WG on all public announcements as soon as we think we know what the WG list is going to be? This ties into the "creation of mailing lists" issue.
I suggest we delay this until we have another discussion on "what should be public when", and when mailing lists are created.