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Draft Education BOF Minutes
Hi All,
I have attached the draft minutes from the EDU BOF in Vienna.
Please let me know if you have any comments.
For those of you who were not present, here is a summary of the
BOF:
The session was attended by approximately 35 people, and there
was a very high level of engagement and participation. The BOF
focused on internal educational activities within the IETF --
primarily role and process education.
Early discussions focused on our current educational activities
and ideas/suggestions for improving them. There was a strong
sense that these activities are important, and that we should
continue and expand them as possible. Priorities for improvement
included editor training, programs to help non-North Americans
become acclimated to the IETF, and mentoring programs for new
attendees.
The second half of the meeting focused on how to organize and
manage our internal educational efforts moving forward.
Margaret Wasserman presented a proposal for an "education team"
to run the education efforts, something between a WG and a
directorate. In particular:
Form an education team to run this effort
- Effort overseen by the General AD
- General AD appoints team leader(s)
- Leader(s) and AD choose the team from volunteers,
refresh and expand the team as needed
- Team membership publicly known
Community visibility and feedback
- IETF web page for educational activities
- Public discussion mailing list
- Education team archives publicly available
- Occasional (~yearly?) open meetings at IETF
During the meeting, we agreed that the team should have a written
charter, and that the charter should be included on the web site.
There was a strong consensus of those present that we should form
an education team to run these efforts, as described above.
The meeting ended with emphasis from the General AD that continuing
our existing educational activities should be the top priority of
the education team.
Over the next few weeks, Harald and I will be working to charter
this team, pick a leader, form the initial team, and set-up the
necessary infrastructure (mailing lists, web pages, etc.) for this
effort.
If you are interested in helping out in any capacity (leading the
team, developing materials, teaching a one-time session, maintaining
our web page, etc.), please let me know.
Thanks to all who have participated so far! In particular, thanks
to Spencer Dawkins for taking notes at the meeting.
Margaret
Education BOF (edu) Minutes
IETF 57 -- Vienna, Austria
Wednesday, July 16 at 1300-1500
================================
CHAIR: Margaret Wasserman <mrw@windriver.com>
AGENDA:
- Intro and Agenda Bashing (5 min)
- Review Existing Programs and Resources (10 min)
- Newcomer/Participant Training
- WG Chair Training
- Other Educational Resources
- Plans/Direction for Participant Education (15 min)
- Plans/Direction for Editor Education (15 min)
- Plans/Direction for WG Chair Education (15 min)
- Options for Training Organization/Management (10 min)
- Open Discussion (30 min)
- Next Steps and Action Items (20 min)
FULL BOF DESCRIPTION:
This BOF will discuss internal training and development
programs and educational resources for IETF participants
and leaders.
The IETF has been educating IETF participants and leaders for
many years, via formal training classes, educational web
sites, published materials and formal and informal mentoring
programs. Our educational efforts have included training
sessions for newcomers, introductory training sessions for new
WG chairs, and educational web resources for WG chairs, document
editors and other participants. There have also been educational
sessions for IETF participants held at some IETF plenary meetings.
Over the past year, there has been an increasing awareness of
the need for better educational programs and resources for
IETF WG chairs, document editors and other participants.
A grass-roots effort was initiated to expand the WG Chairs
training program to include ongoing education for continuing
WG chairs. The Newcomers training, formerly provided by the
IETF Secretariat, has been folded in to the WG Chairs training
effort. Also, we've discussed the development of training
programs or resources for document editors and other IETF
participants.
As this effort expands beyond the area of WG chairs training,
it is increasingly important to have the IETF community involved
in this effort -- both to give the community more visibility
into these activities, and to receive input and assistance from
the wider community in developing our educational programs
and resources.
In this BOF, we'll discuss the IETF's existing educational
programs and resources, and we'll discuss how those programs
could be enhanced or expanded in the future. We will also
discuss how best to organize and managed our educational
programs on an ongoing basis, including a discussion of
whether we should form a Working Group to further this effort.
At the San Francisco IETF in March 2003, a voluntary session
was held for IESG members and WG chairs to discuss training
for ongoing WG chairs. The notes from that session can be
found at:
http://www.psg.com/~mrw/WGChairs_Training_Notes_Mar03.txt
BOF attendees should also familiarize themselves with our
existing training materials and on-line educational resources.
For Newcomers:
http://www.ietf.org/newcomer/frame.htm
http://www.ietf.org/overview.html
For WG Chairs:
http://psg.com/~mrw/WGChairs_Training_Mar03.ppt
http://www.ietf.org/IESG/wgchairs.html
Examples of Participant Training:
http://www.ietf.org/proceedings/01dec/slides/plenary-3/index.html
http://www.ietf.org/proceedings/02mar/slides/plenary-3/index.html
MAILING LIST:
List: wgchairs-training@ops.ietf.org
Subscribe: majordomo@ops.ietf.org
Body: "subscribe wgchairs-training" (no quotes)
Archive: http://ops.ietf.org/lists/wgchairs-training/
MINUTES:
The session was attended by approximately 35 people, and there
was a very high level of engagement and participation. The BOF
focused on internal educational activities within the IETF --
primarily role and process education.
Early discussions focused on our current educational activities
and ideas/suggestions for improving them. There was a strong
sense that these activities are important, and that we should
continue and expand them as possible. Priorities for improvement
included editor training, programs to help non-North Americans
become acclimated to the IETF, and mentoring programs for new
attendees.
The second half of the meeting focused on how to organize and
manage our internal educational efforts moving forward.
Margaret Wasserman presented a proposal for an "education team"
to run the education efforts, something between a WG and a
directorate. In particular:
Form an education team to run this effort
- Effort overseen by the General AD
- General AD appoints team leader(s)
- Leader(s) and AD choose the team from volunteers,
refresh and expand the team as needed
- Team membership publicly known
Community visibility and feedback
- IETF web page for educational activities
- Public discussion mailing list
- Education team archives publicly available
- Occasional (~yearly?) open meetings at IETF
During the meeting, we agreed that the team should have a written
charter, and that the charter should be included on the web site.
There was a strong consensus of those present that we should form
an education team to run these efforts, as described above.
The meeting ended with emphasis from the General AD that continuing
our existing educational activities should be the top priority of
the education team.
DETAILED DISCUSSION NOTES:
See slides for each section.
Intro and Agenda Bashing -- Margaret Wasserman:
Many kinds of education with many targets of education.
Not looking at outward-facing education or tutorials. Not looking at
WG-specific training.
Review Existing Programs and Resources -- Margaret Wasserman:
Some training in place, but it’s a weak list, considering what we’re
capable of and what we need. The work has been accomplished by an
informal group with minimal community visibility, so far.
Plans/Direction for Participant Education -- Margaret Wasserman:
James: not sure about brown-bag – so many attendees. Getting senior
people involved with newcomers (was meeting with group from Korea
with IEEE experience and LOTS of questions).
Ed Luscovicius: What is meant by a mentor? Margaret: could assign
mentors at the front of the room, could have different-colored dots...
what level of commitment could we expect? More like buddies than
mentors?
Kurt Salingo: don’t know who’s approachable! Smiley face on badges?
Use mentoring to train chairs, document editors ...
Elwyn Davies: lists of people who can speak the same language as a
new participant? Newsletters with area/WG summaries?
Pekka: What resources for non-North American participants? Margaret:
No idea, I’m a North American, but James and Harald have opinions
here...
Harald: need training for scribes! ISOC produces Internet Monthly
Report – we should look at it.
Charlie Kaufman: create “official hallway” for mini-BoFs, etc?
James Seng: Mentoring system would be really good – I had one,
and everybody needs one. Participants join a particular WG – WG
chairs are the ones that need help here.
Security Tutorial -- Radia Perlman:
Why is there only a tutorial on Security? Margaret: because we all
have to write security considerations sections.
Spencer Dawkins: very helpful in my case.
James Kempf: lot of lore about security in the IETF that’s not
always reflected in a tutorial. Necessary but not sufficient.
Spencer: didn’t realize Tao of IETF had been updated, didn’t realize
Radia had updated Security tutorial – can we announce this at
Plenaries?
Harald: how to tell all the IETF something? Margaret: can’t!
Avri: announce list that’s not ID announcements, etc?
Kurt: good that we had someone new doing this tutorial – it
should be rotated.
Not sure where tutorial slides are actually available? On the
MIT site?
Plans/Direction for Editor Education – Avri Doria:
Problems: formatting, content, “Roles, Responsibilities, and Rights
of Editors”
Doing something NITless is non-trivial, and collection of NITs is
ever-changing.
Probably presentations somewhere on how to do IANA considerations,
but should be part of the editor training.
Ed Luscovicius: “IANA considerations” is perfect opportunity for a
mentor.
James Kempf: offer a “tips on technical writing” course? For ESL
would turn into Basic English? On Sunday afternoon? Margaret: would
like to avoid doing training that others do better, and no budget?
James: propose request for budget to ISOC?
Pekka: Price of training? People who haven’t reviewed good technical
documents and are trying to write one?
Rodney Hess: Write these topics up as RFCs? Give RFCs as examples?
I ended up finding these via trial-by-error. Also: concerns about
listing editors being controversial.
John Klensin: general case – rules about who’s listed as editor are
written down. It’s impossible to survive ID NITS in the general
case. The NITS change during the process without warning and aren’t
always consistent with what ADs enforce. XML2RFC isn’t entirely
consistent with what the RFC Editor wants.
Harald: Budget isn’t the problem. Asking for people’s time is.
Providing pointers is good. Crawl before we walk.
(Ericsson): having Sunday or even Saturday tutorials for newcomers
is important because we have new resources that we can’t plug into
the process.
Plans/Direction for WG Chair Education -- Margaret Wasserman
Ed: who can attend? Margaret: WG chairs or BoF chairs are invited,
ADs get to go.
Adding “timely topics” (this time, on IPR and mailing list management)
Derek Atkins started a FAQ – send text!
Identify WG chairs who are willing to mentor.
Spencer: WG topical training done this time was very good and very
timely.
James: when people are unhappy, it’s in a WG, and when people are
so upset they leave, they say it’s an IETF problem, not a WG problem.
Lots of WGs struggle and could use help.
John Border: WG chair selection? Margaret: no concept of training
WG chairs in advance or requiring training. This is ANOTHER
bootstrapping problem.
Kurt: Need to get people to repeat “New WG chair” and “Newcomers”
training – change the name! WG chairs need help learning to choose
editors and avoiding technical contention turning into process
contention. Need to avoid WG chair railroading.
Radia: “Newcomers” name keeps oldcomers out! Difference between
document editor and idea-meister. Giving credit outside IETF?
Marcin: What is Security Tutorial actually about? Thought it was
physical building security – not at all about technical security!
Margaret?: Should have short descriptions in agenda to explain
what’s going on, just like WG agendas.
Options for Training Organization/Management -- Margaret Wasserman
Need two month’s notice deciding what tutorials and training we
will offer before an IETF, so we can prepare.
Open Discussion:
Education effort isn’t like an IETF WG for many reasons.
We need community visibility, community feedback, community
support/mandate.
A lot like a directorate, but more visibility (mailing lists,
archives, open meetings from time to time).
Ed: I like the proposal. We need to include self-education as
well – “best five RFCs this year” list?
Publish text of training as Informational RFCs?
Harald: hand out prizes for best-written RFC from previous year?
Directorates are defined in 2026, this isn’t a directorate because
I want this group to do work, not advise me. If I give you a job,
it’s your responsibility to finish it and my job to evaluate it.
“Education Team”? “Task Force?”
Radia: not just a competition to write best RFCs – it’s a guide.
Provide a made-up example of a bad example? IESG-nominated bad
ones written by young-and-foolish IESG members who are now older
and wiser?
Kurt: No matter what we are called, we need a charter. It’s a lot
like a WG home page.
Spencer: right direction, more work to do, but right direction.
Marcin: any formal feedback mechanism? Margaret: not really anyone
to give feedback TO, so, no, not yet. And this keeps us from doing
continuous improvement.
Ed: one objective is to solicit feedback and opportunities to improve.
Next Steps and Action Items:
Yes, we have rough agreement on current direction, with one concern about
adding structure.
Top priorities: education outreach for non-North Americans? Document
editors?
Harald: don’t let this distract us from what we’re already doing.
April Marine: a lot of this has been thought of before and tried
before. Define what you’re doing first. Make sure participants
understand what they’ve bought into. This is a volunteer effort
that’s not what IETF does. Need to sustain it. A lot of what User
Services ran up against was in this area, but within the WG model
(“WEIRD WG”). Attempts failed because this is odd for IETF and a big
volunteer effort. Break down goals and tasks clearly.
Charlie Kaufman: suggesting a small thing – WGs and BoFs serve
educational purpose today, but hard for newbies to find them. Pop-up
ads on web page? No, but maybe WG agendas that say they are/are not
newbie-friendly?
Elwyn: WG “getting started in this WG” page, tied to WG page?
Spencer: have WG chair participants in this effort do such a thing
for THEIR working groups, with guidance from other participants, and
then it’s a real example?
John Border: need help with getting started.
John Norris: make a list of 10-20 items as to-do list, may not get
to number 20, don’t even have to rank them.
Kurt: don’t focus on a few big things. Some small things would
have big impact.
Mark Stanton: focus is on what happens at IETF meetings, and most
of our work happens the other 49 weeks out of the year... what to
tell people who are trying to engage on a mailing list?
James: this is not a WG, it’s a team that helps people get
familiarized. We want to do things, not document our dreams.
“Just do it.”
Harald: this is an ongoing effort. Make sure we preserve the
foundation we have and build on it – the most important thing.
Ole Jacobson: have just published an Internet Protocol Journal
article on V6OPS, and want to do more. How can I help? I have
30,000 paper readers, plus online...