So Rob and I checked with Leslie and Geoff, and together (actually Geoff) found the email I was referring to during the telechat yesterday. I have copied it below. So if we have interest to participate in that discussion, then it seems we can. Pls post if you think such would be usefull and I will forward call details as soon as I get them. Thanks, Bert -----Original Message----- From: Leslie Daigle [mailto:leslie@thinkingcat.com] Sent: vrijdag 15 augustus 2003 3:43 To: 'iesg@ietf.org' Cc: iab@ietf.org Subject: Plenary Format - discussion notes IESG folks, As Geoff has noted below, an idea for re-thinking our use of plenary time came up during the IAB teleconf this week (though Rob tells us New Englanders will recognize the first meeting as a "town meeting", not a "town hall meeting"...). It's not a complete theory, by any stretch, but it does feel to us like it might be worth more exploration. The meeting Geoff mentions below is an informal IAB telechat that we've been holding midway between IAB monthly meetings. If this plenary reorg sounds like it might have legs, I'd like to suggest that call could be an informal IAB & IESG telechat, where interested parties could hash out more particulars for a proposal that works for all of us. Thoughts? Leslie. P.S.: Typically, we have IAB telechats around 4-6pm US-ET, as we are trying to stretch between CET and Asian timezones. [Geoff Huston wrote:] For the informal telechat on the 26th August we talked about revisiting the IAB plenary format, developing a little further the concept that Rob described as a "town hall meeting" on one evening and using the other evening as an opportunity for presentation of items that may be of general interest and associated discussion. I had the action to document the discussion we had on Tuesday. Geoff ------ IETF Plenaries - notes for further discussion The concept we discussed was, in general terms, to hold an "open joint IAB / IESG meeting" as one plenary evening. This session would operate on a relatively constant agenda, using a format of: - introduction - brief (3-5 minute) status reports from: IETF Chair IAB Chair RFC Editor IANA (we should have a Secretariat slot as well) we've also had ISOC, typically as a plaque presentation to outgoing IAB / IESG members at the March meeting, and in Vienna we've had ICANN, so there may be 1 or 2 more each time in the same format of a presentation on status and pointer to more detail - items of IESG and IAB business to bring to the open meeting: In the past we've had Harald's finance presentation, the problem presentation, etc. I.e. items of IESG and / or IAB business that are considered to be appropriate to present to the IETF in plenary as part of this joint open meeting. - opportunity for plenary comment (open mic) I had suggested that this too be handled in a joint manner. IAB comment has been that this is perhaps too many people on the stage if we continue to use the stage format. Other suggestions have included: 1/2 of the IESG and 1/2 of the IAB on the stage each time (or some other fraction), or to set a fixed max time for each group to be on the stage and swap who goes first each time. Or something else, if you can think of another way to do the open mic thing in a rational way. The second evening would be a plenary session that would have Harald and Leslie chairing it, with content based on a presentation plus time for general discussion and comment. Previous presentations that appear to have worked well in such a mode include Aaron's partial checksum presentation of July this year, the State of Routing presentation in Minneapolis some years back, Steve Deering's IP Architecture presentation at the London IETF, Patrik on character set issues, etc. The general concept is to use a longer and broader presentation than you see in WGs that attempts to motivate an issue as one of relevance to the IETF audience. This session would also include formal thanks to meeting sponsors, etc,. The IAB did not discuss wether the joint open IESG / IAB meeting would come on an earlier evening in the week than the plenary evening session, and, to my mind there are probably good reasons to hold the plenary session earlier in the week and the joint open meeting near the end of the week, but is it an open issue within this overall proposal. ------