Re: a proposal to be subitted to teh ITU-T TSAG

[Geoff Huston <gih@telstra.net>]

edits on edits based on what I just heard from Scott

I added a termination point to bound it, and attempted to
rephrase it to clarify those bits that were not obvious to me


(N.B.:  This is not a final proposal from the IAB; this is Geoff's edit suggestions piled on top of Leslie's edit suggestions to Scott, IAB and IESG).


  Geoff


PROPOSAL

1. The adoption of a single set of detailed procedures are premature at
   this point in time. Trial cases shall be used to gain some practical
   experience.


2. The TSAG Cooperation and Coordination Group, in conjunction with the
   ITU-T SG chairmen at TSAG shall identify candidate topics. The
   selection of one or more of these topics shall be undertaken by the
   IETF.

3. The topic shall be studied by both organizations using a cooperative
   process. The intended outcome of the study is the approval by each
   organization of a standard published in a coordinated fashion.

4. The scope of the cooperative process within this proposal is that the
   work to produce a specification is done in one of the two organizations
   with cooperation and direct involvement of individuals from the other
   organization. The other organization shall produce and adopt a skeletal
   specification with a normative reference to the main specification
   document.

5. Other cooperative mechanisms that may be trialed under this proposal,
   as an adjunct to the process described above include:
   
     - referral, where the primary organization with respect to study of a
       topic sends a draft of the study document to the other body with a
       request for the other body to progress a specified part of the
       study,
   
     - the use of joint working group meetings, and
     
     - the use of liaison representatives to participate in the working
       group study activity of the other organization.
       

6. IETF and ITU-T management shall create a Document Coordination
   Discussion Committee (DCDC) for the purpose of oversight of the
   coordination of work undertaken within the scope of this proposal. The
   Committee shall consist of no more than a half-dozen people, and
   include  representatives from the responsible IETF WG, from the IESG,
   the responsible ITU-T SG, liaisons, TSAG and TSB.  The role of this
   Coordinating Committee would be to discuss coordination procedural
   issues as they come up within the scope of this coordinated activity,
   not to address technical issues.
  
7. Members of the DCDC would report any identified issues to their
   organizations, for resolution in the appropriate venues.

8. Final approval of any documents remains the purview of the primary
   organization that is hosting the specification development work (IETF
   or ITU).

9. The lifetime of these arrangements is defined as being until the
   completion of publication of documents on topics selected as part of
   item 2. Either organization may terminate these arrangements by
   submitting notice to the other organization. There is no binding
   commitment by either party to extend these arrangements beyond this
   completion time.

It is expected that procedural issues will arise e.g., related to
coordinating and synchronizing the two organizations discussion
procedures, change control expectations, copyright and publication
matters.  The DCDC will address these issues on a regular basis as well as
on an as-needed basis, seeking guidance from their appropriate management
or policy bodies and legal advisors of the two organizations as necessary.