Re: Suggested revised telechat schedule

[Randy Bush <randy@psg.com>]

> Typical Telechat Timetable (Revised October 2003

need to make the time zone explicit

> Note: can be altered due to non-typical events such as IETF meetings, 
> holidays, etc.
> 
> Thu 13:00 - Deadline for new items to be placed on the agenda

what is "new?"  has not been on any agenda before?  has not been
on this agenda before?  has not been on an agenda for 42 weeks?

if it is gonna be on the agenda, then we are responsible for reading
it and commenting.  please keep life simple.

> Thu 18:00 - Preliminary agenda package sent out
> Mon 16:00 - Updated agenda sent out (if any changes)

how might changes, particularly additions occur?

> Wed 13:00 - Deadline to submit items for final telechat package
> (agenda bashing required after this point)

what items?  new ones?

> The deadline for new items is intended to give other ADs adequate time to 
> review. If documents or WG charters are added to the agenda after the 
> Thursday deadline, the secretariat will place them on the agenda, but the 
> requesting AD will send a messsage to the IESG list explaining why.
> Other ADs can then insist that it be deferred to the next telechat agenda 
> in order to give adequate time to review, if they think so. Decisions to 
> defer can be taken at agenda bashing time, but SHOULD be taken as soon as 
> possible.

this seems to describe our current process well.  i might phrase it a bit
differently.

  if circumstances cause an AD to wish to add an agenda item after the
  thursday deadline, then the secretariat will add it to the written
  agenda, but it is not formally on the agenda unless no other AD objects
  to the lateness of the addition.

randy